Safety & Compliance Management for Multi-Site Organisations

Safety365 uses a hierarchical location tree where every assessment, substance record, and action item is scoped to a specific site. Organisations set up parent-child structures that mirror how they actually operate. A user tagged to a parent location automatically sees documentation from all child locations beneath it, so directors access everything relevant without switching between systems. Assessment references inherit site-specific prefixes, keeping records clearly organised by location.

Access is controlled through the Portfolio tagging system. Tagging a user to the root location grants access to aggregated data from every site. The compliance dashboard pulls in scores from all accessible locations, and the SDS inventory combines each site's substances into a unified view. The global SDS database of over 1.6 million sheets is accessible to all users regardless of their location tag.

Safety365 enables consistent procedures across all locations. Every COSHH assessment and task risk assessment follows the same structure and scoring methodology, regardless of which site creates it. Assessment references are automatically prefixed by location, so inconsistencies between sites become visible immediately. Users at parent locations see all child location data through the same dashboard, and the compliance scoring system applies identical metrics everywhere.

The compliance dashboard scores compliance from 0 to 1,000 points across nine metrics, aggregated from every location the user can access. A director tagged to the root level sees overdue assessments, SDS currency status, and open actions for the entire organisation in a single view. Reports filter by any level of the location hierarchy and can be exported for board reporting or regulatory submissions.

Every site maintains its own substance inventory within the location hierarchy, and employees see the inventory for their tagged location plus all child locations. Beyond site-specific inventories, all users have access to the global SDS database containing over 1.6 million sheets from more than 7,000 manufacturers. When a manufacturer updates an SDS, Safety365 flags linked assessments across all locations.

The location hierarchy enforces a shared organisational structure, and the role-based permission system ensures oversight matches the actual chain of responsibility. Roles are assigned per-location, meaning the same user can hold different permission levels at different sites. The compliance scoring system applies identical metrics to every location, so each site is measured against the same standard.

The location hierarchy solves the central problem of multi-site compliance: the gap between accountability and visibility. Directors are accountable for every site but lack real-time visibility into what is happening at each location without a unified system. Safety365 closes that gap with location-scoped data, aggregated dashboards, and hierarchical reporting. The Done-For-You service removes the implementation burden, configuring the full location tree and importing existing inventories so organisations are operational across all sites.