Implementation & Rapid Transfer Services for Seamless Onboarding

What Does Sevron's Implementation & Rapid Transfer Include?

We designed this as an all-inclusive service. Every step from initial conversation to post-launch support is managed by our team, with your involvement limited to decisions that only you can make.

• Planning: We start with a discovery session to understand your business, your team structure, your existing data, and your compliance goals. This produces a scoped plan with a realistic timeline.
• Configuration: We build your Safety365 environment to your specifications. Location hierarchies, user accounts, role assignments, notification rules, and 14 customisable compliance dashboard widgets are all configured before any data enters the system.
• Data collection: We gather your existing records, whether they live in spreadsheets, PDFs, Word documents, paper binders, or exports from legacy software. We catalogue everything and assess data quality before migration begins.
• Done-for-you migration: Our specialists extract, cleanse, validate, and import your data. This covers substances, COSHH and task assessments, usage details (application method, area, frequency, quantity, duration), process titles, location placement, review dates, people affected, task details, spillage and storage and waste information, WELs, hazards and controls, risk ratings, general controls, emergency controls, health surveillance content, linked documents, publishing reasons, comments, sign-off sheets, and assessment owners. All assessments are published to the correct person and location.
• Validation: Before handover, we verify every imported record. We check that assessments link correctly, that SDS matches are accurate (drawing from over 745,000 substance-assessment links already on the platform), and that your six compliance scoring metrics are reporting correctly.
• Training and go-live: Your team receives a structured walkthrough covering system overview, COSHH assessment creation, and role-specific operations. After training, we provide the trainer's email and contact details for follow-up. Overview videos and virtual sessions supplement the hands-on walkthrough.
• Ongoing support: After go-live, we remain available. If something needs adjusting, whether it is a permission change, a dashboard tweak, or a question about how to use a feature, our team is a call or email away.

Done-for-You Data Migration & Rapid Transfer

Our rapid transfer service handles the full scope of data migration. We take your existing safety records, in whatever format they currently live, and bring them into Safety365 with all their detail preserved. You do not need to re-key a single assessment.

• Capture your data: We extract records from spreadsheets, legacy compliance software, PDFs, and paper-based systems. If you have been managing SDS binders by hand or maintaining risk assessments in Word documents, we take that raw material and prepare it for import.
• Import your SDS library: Your safety data sheets are matched against our database of 1.1 million+ live SDSs. Products are linked to their correct manufacturer records, hazard data is populated, and your chemical inventory is ready for COSHH assessment creation from the moment the system goes live.
• Validate and maintain accuracy: Every imported record is checked. We verify that assessment fields are complete, that controls map correctly to hazards, and that review dates carry over. Once migration is complete, you receive a one-to-one walkthrough of your imported data to confirm everything is where it should be.
• Reduce your team's workload: The entire point of rapid transfer is that your people do not spend weeks on data entry. We handle the technical migration so your safety professionals can stay focused on the work that actually reduces workplace risk.

Who Is the Service For?

Our implementation and rapid transfer services are built for organisations at different stages of their compliance journey. The common thread is a need to get onto Safety365 without diverting safety resources into software administration.

• Organisations still using paper SDS binders or spreadsheets: If your safety data sheets live in filing cabinets or your risk assessments exist as rows in Excel, we digitise and migrate everything into a structured, searchable system.
• Teams moving from legacy compliance software: Switching platforms should not mean starting from scratch. We extract your data from legacy systems, cleanse it, and import it into Safety365 with your compliance history intact.
• New Safety365 customers: If you are adopting Safety365 for the first time, professional implementation means the platform is configured correctly from day one.
• Multi-site operations: Organisations with multiple locations need a properly structured hierarchy with location-scoped access and permissions that reflect how their teams actually work. We configure this from the outset, so every site sees the right data and the right assessments.
• Safety consultants managing multiple clients: Consultants who manage compliance across several client organisations benefit from a platform that is set up to handle that complexity. We configure multi-client access, separate location hierarchies, and reporting structures.

How Our Implementation Service Works

Every implementation follows a structured process managed by our team. We break the work into six phases, each with clear deliverables, so you always know where things stand.

1. 1Phase 1: Initiation: We hold a kickoff call to understand your organisation, your existing data, and your goals for Safety365. This is where we identify the scope of migration, the complexity of your location hierarchy, and the timeline that works for your team.
2. 2Phase 2: Planning: Based on what we learn in initiation, we produce a detailed project plan. This covers data extraction approach, configuration design, user setup, training schedule, and go-live date. You review and approve before we proceed.
3. 3Phase 3: Design and configuration: We build your Safety365 environment. User accounts, role assignments, location hierarchies, permission structures, dashboard configurations, notification rules, and assessment templates are all set up according to the agreed design. Export formats (PDF, Excel, CSV) are configured, and RIDDOR reporting functionality is activated where required.
4. 4Phase 4: Testing and validation: Before any data goes live, we test every element of the configuration. Permissions work as intended. Workflows fire correctly. Compliance scoring metrics report accurately across all six measures. Assessment templates generate proper outputs through automatic PDF generation.
5. 5Phase 5: Deployment: Migrated data is imported into the configured platform. Assessments are published to the correct locations and assigned to the correct owners. SDS records are linked. The system is live and populated.
6. 6Phase 6: Implementation support: After go-live, our team remains available to address questions, make adjustments, and ensure your team is confident using the platform. Your Implementation Manager, Luke Halliwell, oversees the process from initiation through to post-deployment support.