Keep every asset tracked, maintained, and audit-ready
685,800+ health and safety professionals in 135+ countries
rely on Sevron to simplify chemical safety compliance.
Everything you need to manage equipment compliance
across every site and asset
Equipment Register
Centralised record of all assets across every site with full history
Asset Tagging
Unique identification for every piece of equipment with QR or barcode support
Maintenance Scheduling
Automated reminders and planned maintenance calendars for all assets
Condition Monitoring
Track asset condition over time and flag deterioration before failure
Lifecycle Tracking
Monitor equipment from procurement through to decommissioning
Compliance Dashboard
Live compliance scores and outstanding actions across all equipment
At a Glance
Safety365's equipment management module gives your organisation everything it needs to track, maintain, and manage work assets in one intelligent platform. From building your equipment register to scheduling planned maintenance, monitoring asset condition, and producing audit-ready documentation — it's all connected, automated, and built for the way your team actually works.
Centralised asset register with full equipment history
Planned maintenance scheduling with automated reminders
Condition monitoring and deterioration alerts
Asset lifecycle tracking from procurement to decommissioning
Live compliance dashboards across all sites and assets
Instant audit-ready documentation and reporting
What is Equipment Management?
Equipment management is the systematic process of tracking, maintaining, and controlling all physical assets used within an organisation. Under regulations such as PUWER and LOLER, UK employers are legally required to ensure that all work equipment is suitable, maintained in a safe condition, and inspected at regular intervals. Effective equipment management also encompasses full lifecycle tracking — from procurement and commissioning through to planned maintenance, defect resolution, and eventual decommissioning.
Poor equipment management leads to unplanned downtime, compliance failures, HSE enforcement action, and — most importantly — risk to workers. Safety365's equipment management module replaces fragmented spreadsheets and paper records with a centralised, intelligent system that keeps your entire asset portfolio compliant and audit-ready.
Learn More →How Safety365 Simplifies Equipment Management
Safety365 replaces disconnected spreadsheets and paper-based records with a centralised, intelligent system. Your equipment register is always up to date, maintenance due dates are flagged automatically, and condition issues flagged by operators are tracked through to resolution with a full audit trail. Asset tags (QR codes or barcodes) allow field workers to instantly pull up equipment records and log inspections on the go.
For multi-site organisations, Safety365 provides a unified view across all locations — so you can see asset status, outstanding maintenance, and upcoming inspections at a glance, whether you manage one site or one hundred.
Get a Demo →Equipment management doesn't have to be complex. With Safety365, your organisation can build a robust, audit-ready asset management programme that keeps people safe and satisfies even the most thorough HSE inspection. Ready to see it in action?
Save Time & Money vs. Manual Equipment Management
Why waste hours on manual, error-prone processes? Sevron's intelligent platform slashes equipment compliance time and costs, making asset management simple.
*Based on a £22/hour rate and a typical mid-size organisation with 100+ equipment assets
ProcessSevron
SystemTime
SavedCost
Saved
Trusted by 685,800+
Safety professionals worldwide rely on Sevron to simplify chemical safety compliance
"We generate COSHH assessments in under a minute. The COSHH assessment software has transformed our COSHH management and chemical safety process completely."— Josephine Smith, ACM
Frequently Asked Questions
What is equipment management under PUWER?
Equipment management under PUWER (Provision and Use of Work Equipment Regulations 1998) requires employers to ensure all work equipment is suitable for its intended use, properly maintained, inspected at appropriate intervals, and used only by trained personnel. This encompasses maintaining a complete equipment register, scheduling statutory inspections, recording defects, and documenting corrective actions. Safety365's equipment management module is built around these PUWER requirements to make compliance straightforward.
What records need to be kept for equipment management?
Under PUWER and related regulations, you should maintain records of: all work equipment and its purpose (equipment register), maintenance history and scheduled maintenance dates, inspection reports and who carried them out, any defects found and the corrective actions taken, operator training records, and manufacturer documentation such as manuals and certificates. Safety365 stores all of these in one centralised system, making them instantly available for HSE inspections or internal audits.
How often should work equipment be maintained?
Maintenance frequency depends on the type of equipment, the environment it operates in, manufacturer recommendations, and any regulatory requirements. Some equipment requires daily pre-use checks, while others need weekly, monthly, or annual planned maintenance. The key principle under PUWER is that equipment must be maintained in a condition that keeps it safe to use. Safety365 lets you define custom maintenance schedules for each asset and sends automated reminders when actions are due.
Who is responsible for equipment management?
Employers bear the primary legal responsibility for ensuring equipment is properly managed and maintained under PUWER. In practice, this responsibility is often delegated to safety managers, maintenance teams, or site supervisors. Safety365 supports this by allowing you to assign equipment ownership and maintenance responsibilities to specific individuals — with automated reminders ensuring accountability at every level.
What does Sevron's equipment management module include?
Safety365's equipment management module includes: a centralised equipment register with full asset history, QR/barcode asset tagging for field access, automated maintenance scheduling and reminders, condition monitoring and defect logging, lifecycle tracking from procurement to decommissioning, compliance dashboards across all sites, and one-click audit-ready reports. Everything is accessible from any device, keeping your entire team aligned.
What are the consequences of poor equipment management?
Poor equipment management can result in unplanned equipment failures, workplace injuries, HSE enforcement action, improvement or prohibition notices, prosecution, and significant fines. In cases of serious injury, directors and managers may face personal liability. Maintaining comprehensive equipment records and maintenance logs is essential to demonstrate due diligence and protect both workers and the organisation.
How does digital equipment management compare to paper-based systems?
Digital equipment management systems like Safety365 offer significant advantages over paper: automated maintenance reminders prevent missed inspections, real-time dashboards provide instant compliance visibility, defect reports and corrective actions are tracked automatically, records are stored securely and searchable, and audit-ready reports can be generated in seconds. Paper-based systems are prone to loss, inconsistency, and delays — making compliance harder to maintain at scale.
How does equipment management integrate with PUWER assessments in Safety365?
In Safety365, equipment management and PUWER assessments are fully integrated. When you log a new piece of equipment in the register, you can immediately link it to a PUWER risk assessment. Inspection schedules are tied to the equipment record, and any defects identified during inspections automatically trigger corrective actions. This end-to-end integration means your equipment programme is always consistent and compliant across both registers and assessments.
"The smartest thing in safety since common sense"
Dale Allen, Founder, Sevron
Stay ahead of chemical safety and EHS compliance.
Got questions or want a proposal? Drop your email and we'll be in touch.